Office Coordinator

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What Notion is looking for in applicants

About Us:

We're on a mission to make it possible for every person, team, and company to be able to tailor their software to solve any problem and take on any challenge. Computers may be our most powerful tools, but most of us can't build or modify the software we use on them every day. At Notion, we want to change this with focus, design, and craft.

We've been working on this together since 2016, and have customers like Pixar, Mitsubishi, Figma, Plaid, Match Group, and thousands more on this journey with us. Today, we're growing fast and excited for new teammates to join us who are the best at what they do. We're passionate about building a company as diverse and creative as the millions of people Notion reaches worldwide.

About the Role:

Notion is excited to resume work as an in-person focussed company across our 6 global offices (San Francisco, New York, Dublin, Hyderabad, Tokyo & Seoul). Notion believes that creative magic happens when we're collaborating in-person. We also believe that being in the same physical space is the key to building a lasting culture. We're looking for a San Francisco based Office Coordinator who shares our vision, and is excited to build warm and inspiring offices. The right candidate will report to our Head of Environment, loves to create delightful experiences for employees, possess a 'no-job-is-too-small' attitude, and has a creative sparkle.

What You'll Achieve:


  • Ensure the office feels like home. You’ll work with external and internal partners to ensure that Notion employees work in delightful surroundings, encounter a friendly and professional service daily, have the best resources available to do their jobs, have awesome SWAG, food/beverage, and everything else necessary to create an awesome environment.
  • Manage the day-to-day running of operations in the office ensuring services are provided in an efficient manner. Including but not limited to reception, deliveries, furniture, space planning, decor, kitchen stock and office supplies, etc.
  • Assist with setup, coordination and scheduling of on-site events, catering, meetings, all hands and interviews


  • Negotiate and manage vendor relationships, including cleaning services, maintenance & repairs contractors, etc.


  • Ensure the sorting and distribution of inbound mail and process incoming and outgoing mail via US Postal, FedEx and UPS (including coordinating shipping/ courier services for the office and maintain postage order)


  • Coordinate and help facilitate company onboarding to ensure new hires get off to a great start at Notion.

Community Building:

  • Plan world-class events for employees to ensure Notino's build meaningful relationships, including office and company wide celebrations, marking cultural traditions and supporting affinity group initiatives. Be a cultural role model for other Notinos!
  • Work closely as part of a global environment team to maintain a consistent Notion feel and culture across our growing global offices.


  • Build Notion's food program service, and ensure that we continue to support locally owned businesses as we scale.


  • Manage access & badging and ensure we remain compliant with workplace safety expectations.
  • Work closely with our Legal team to assess risks and make informed decisions about Employee Health & Safety.

Skills You'll Need to Bring:

  • 2+ years of workplace experience.
  • Innovative: Creative spark, don't settle for what's been done before. A self starter, always coming up with innovative ideas to surprise & delight employees.
  • EQ: Love connecting with employees, and have proven ability to build relationships and bring warmth to all levels of the organization.
  • Flexibility: Ability to wear many different hats (and switch them regularly!).

Nice to Haves:

  • You're a Notion evangelist! You love the product, and already use it in your daily life.
  • Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm for small businesses, you will find a home at Notion.

Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm for small businesses, you will find a home at Notion.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.


Want some tips on how to get an interview at Notion?

What is Notion looking for?
If this role looks interesting to you, a great first step is to understand what excites you about the team, product or mission. Take your time thinking about this and then tell the team! Get in touch and communicate that passion.
What are interviews for Office Coordinator like?
Interview processes vary by company, role and team. The best plan is to see what others have experienced and then plan accordingly.
How to land an interview at Office Coordinator?
A great first step is organizing your path to an offer. Check out Kiter for tools to get started!