Mynd

Office Manager

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What Mynd is looking for in applicants

About Us:

Mynd is a tech-enabled real estate company serving an $85B+ property management and real estate investment market. In the past few years, financial services disruptors like E-Trade, Schwab, and Robinhood have unlocked access to the stock market, minting a new generation of self-service investors. Yet we at Mynd believe that real estate remains the most powerful tool for building generational wealth. 

We’re on a mission to create happy homes and healthy investments by offering best-in-class property management services and making SFRs as accessible and effortless as other types of investments. Investing in real estate can be intimidating, especially for first-time buyers. Plus, many potential investors don’t want to invest in real estate in their geographic area or have been priced out of competitive big city housing markets. Through localized operations in 25 markets across the US, and real-time insights via our platform, we remove the time, communication, and geographic barriers traditionally associated with real estate. Investors can now find, purchase, rent, manage, and sell single-family rental properties 100% remotely.

Mynd was named the #1 fastest-growing private company in the Bay Area by the San Francisco Business Times in 2020. We’ve attracted talent from Starwood Waypoint Homes, McKinsey, Shift, Better, BCG, One Medical, Zillow, Upwork, and Facebook. We’re backed by top VCs, including Lightspeed, Canaan, and Jackson Square, and just announced a $5 billion deal with Invesco Real Estate that will make us the largest buyer of single-family rental homes in the country. Most importantly, we’re a kind and fun team of innovators who truly enjoy ushering in a new generation of real estate investors. 

About the Role:

As an Office Manager at Mynd your essential responsibilities revolve around providing excellent service to our employees and customers. The perfect candidate for the position must display an energetic personality, exceptional communication skills; can take initiative; and learn quickly. 

The Office Manager will be responsible for the administrative and organizational management of the office. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and be exceedingly well-organized and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.  

Responsibilities:

  • Provide general administrative support to the Mynd team to include:
    • Engage with visitors
    • Maintaining paper and online records
    • Arrange meetings and conference calls
    • Receive and routing incoming mail; sorting and sending mail
    • Provide other daily support to staff as needed
    • Provide back up support for our Executive Assistant as needed. 
  • Perform general office/facilities management duties to include:
    • Manage the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed
    • Maintain office facilities and equipment by assisting with procurement and routine maintenance and upkeep
    • Manage communication between the building property managers and the company
    • Order lunch for the Tempe office
    • Work with a community of office administrators on best practices. 
  • Perform other office duties as assigned

Qualifications:

    • 1-2 years of administrative experience in an office setting
    • Facilities experience a big plus
    • Excellent verbal and written communication
    • Strong organizational skills and attention to detail
    • Demonstrated ability to manage complex tasks and prioritize competing demands; Adept at multitasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes
    • Technical proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); and G-Suite
    • Able to work independently and take initiative
    • Results oriented
    • Present a high degree of maturity, honesty, trust, and integrity and cultivates these qualities in others.
    • Any offer of employment is conditioned upon the successful completion of a background investigation.

 Working Conditions:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

At Mynd, we encourage all of our team members to: 

  • Be Myndful
  • Always Be Entrepreneurial 
  • Earn Trust
  • Play Team First
  • Be an ‘A’ Player
  • Think Like An Investor 

Diversity

As part of our dedication to diversity, Mynd is an Equal Opportunity Employer. Individuals seeking employment at Mynd are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.

 

Want some tips on how to get an interview at Mynd?

What is Mynd looking for?
If this role looks interesting to you, a great first step is to understand what excites you about the team, product or mission. Take your time thinking about this and then tell the team! Get in touch and communicate that passion.
What are interviews for Office Manager like?
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How to land an interview at Office Manager?
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