Calendly

People Systems Administrator/Specialist

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What Calendly is looking for in applicants

What is Calendly?

Calendly takes the work out of scheduling so our customers have more time to work on what’s really important. Our software is used by millions of people worldwide—with thousands more signing up every day. To maintain this exciting growth, we’re looking for top talent to join our team and help shape the future of our product. 

Why join Calendly’s People team? 

The People Systems Administrator/Specialist will have a unique opportunity to build and manage the HR tech stack and analytic capability that supports our people while working directly with Calendly’s Head of People Operations. Our benefits and programs are quickly establishing Calendly as a top destination for talent in the software industry, and we never stop looking for ways to enrich our employees’ lives even further.

What are some of the high impact opportunities you’ll tackle? 

  • Support and execute Calendly’s People tech stack roadmap projects in collaboration with the Head of People Operations
  • Implement integrations between SAAS platforms to gain operating efficiencies and improve user experience
  • Build custom/advanced reports as needed for analytic insight and data audits/ integrity or implementation purposes
  • Support end to end implementation of new HR tech platforms (stakeholder input, system RFP and selection, process and specification documentation, project timelines and deliverables, supporting integrations etc.)
  • Ongoing support and administration of tech platforms including integrations, data integrity, security and continuous improvement / usability
  • Identification of system and process improvement opportunities and partnering with stakeholders to implement them
  • Routinely research, evaluate and recommend tools across HR disciplines that will support Calendly’s objectives of a best in class employee experience and efficient, scalable operations
  • Serve as the go-to subject matter expert for the systems used in the organization (e.g. UKG, Greenhouse, Lessonly, and the future stack that you help build!)     

This opportunity is for you if you have/are:

  • 5+ years of relevant experience in HR, HRIS, analytics and/or BI, preferably in a high-growth tech environment
  • A bachelor’s degree in Information Technology, computer sciences, or related fields (or equivalent work experience)
  • Skilled at translating real world business objectives and needs into technical requirements and vice versa
  • Experience supporting system implementation projects end to end and documenting technical specifications and processes
  • Able to work independently but skilled at cross-functional collaboration at all levels to yield best business outcomes
  • Well-developed interpersonal and communication skills 
  • A self-starter mentality with a roll-up-your-sleeves-and-get-things-done mindset
  • A deep understanding of HR responsibilities and programs and how technology can be used to support those
  • Experience working with and integrating multiple SAAS systems, (e.g. Workday, Greenhouse, Lessonly, etc.)
  • Desire to grow with a company and evolve into larger scale ERP systems over time (e.g. Workday, etc.)
  • Authorized to work lawfully in the United States of America as Calendly does not engage in immigration sponsorship at this time

Calendly is registered as an employer in many, but not all, states. If you are not located in or able to work from a state where Calendly is registered, you will not be eligible for employment.

Want some tips on how to get an interview at Calendly?

What is Calendly looking for?
If this role looks interesting to you, a great first step is to understand what excites you about the team, product or mission. Take your time thinking about this and then tell the team! Get in touch and communicate that passion.
What are interviews for People Systems Administrator/Specialist like?
Interview processes vary by company, role and team. The best plan is to see what others have experienced and then plan accordingly.
How to land an interview at People Systems Administrator/Specialist?
A great first step is organizing your path to an offer. Check out Kiter for tools to get started!