Mongodb

Executive Assistant

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What Mongodb is looking for in applicants

The database market is massive (IDC estimates it to be $121B+ by 2025!) and MongoDB is at the head of its disruption. At MongoDB we are transforming industries and empowering developers to build amazing apps that people use every day. We are the leading modern data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity.

MongoDB is seeking an Executive Assistant for our Marketing Leadership team based out of our NYC Office. This position is ideal for a dynamic, intelligent, highly-organized individual who takes ownership over the details and loves to get things done.

In this role your day will consist of managing and prioritizing a steady stream of requests, meetings and trips, and anticipating how your Executives want these priorities to be handled. To succeed, you’ll have to balance the needs and requirements of multiple parties and be ready to pitch-in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage up. You know Google apps for business like the back of your hand, and thrive in a fast-paced environment.

This role is remote optional until April 4, 2022, we are looking to speak to candidates who plan to be available in New York City for when we introduce our hybrid model.

Responsibilities

  • Manage all travel (high volume) and expenses, ready to handle last-minute changes
  • Manage the Exec’s calendars meticulously and thoughtfully, coordinating all meetings and calls both domestically and internationally
  • Create and submit expense reports 
  • Assist with off site meetings including sourcing space, managing contracts, and various day of logistics. 
  • Track action items and key issues to closure with a high degree of integrity and accountability
  • Manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
  • Work with a diverse range of individuals at all levels in the organization
  • Assist with special assignments/projects, as needed

Requirements

  • 3+ years’ experience supporting one or more executives, or other relevant experience working directly with executives
  • Bachelor's Degree or equivalent work experience
  • Highly organized and detail-oriented with complex calendar management experience
  • Strong verbal and written communication skills
  • Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
  • Creative, flexible, and innovative team player
  • Able to handle highly sensitive and confidential material
  • Ability to work autonomously and make decisions as needed
  • Experience booking high volume domestic and international travel
  • Open to working the flexible hours when needed 

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Want some tips on how to get an interview at Mongodb?

What is Mongodb looking for?
If this role looks interesting to you, a great first step is to understand what excites you about the team, product or mission. Take your time thinking about this and then tell the team! Get in touch and communicate that passion.
What are interviews for Executive Assistant like?
Interview processes vary by company, role and team. The best plan is to see what others have experienced and then plan accordingly.
How to land an interview at Executive Assistant?
A great first step is organizing your path to an offer. Check out Kiter for tools to get started!