Asana

Administrative Business Partner

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What Asana is looking for in applicants

We’re looking for an equally ambitious and highly skilled administrative professional to help us achieve our mission of enabling the world's teams to work together effortlessly.  We are expanding our team and hiring for multiple strategic Administrative Business Partners, to support senior leaders on our Business and Revenue teams and on our HR team. You will partner directly with your leaders to help them achieve their goals and objectives as well as work with the larger admin team. 

This role will join the Admin Operations team, ensuring we are delivering a best-in-class experience that supports our culture and mission. We are “people” people, we’re handy people, we are technical people, and above all, we are those who care about empowering our team to be the best they can be. 

At Asana and on the Administrative Operations team, we're reducing the "work about work". 

  • We operate under a centralized model, reporting into the global Head of Administrative Operations -- accountable both to our leaders and to one another. This model supports our career development by creating an environment that nurtures the continuous evolution of our experience and skills through peer mentorship and reporting into managers with career administrative experience.
  • We are key to creating the leverage necessary for our leaders and their teams to achieve their objectives and move the business forward.
  • We are committed to outstanding collaboration in order to operate with efficiency, effectiveness and velocity.

What you’ll achieve

  • Understand business priorities of your leaders in order to best leverage their time 
  • Strategic calendar management with strong attention to accuracy & detail
  • Manage and coordinate logistics for internal and external meetings 
  • Handle inquiries quickly, proactively, and follow through on tasks to successful completion
  • Support your leaders in maintaining relationships with key people to ensure continuity in communications and to surface and pursue opportunities for collaboration 
  • Embody the culture, values, and goals of your leaders when engaging with internal and external stakeholders
  • Assist with special projects as needed 
  • Identify operational weaknesses and help refine processes or develop new ones
  • Collaborate with other members of the admin team to provide seamless support for all Asanas

About you

  • 4+ years of Executive Assistant supporting C Suite Executives, Chief of Staff or similar experience 
  • Understand the highly flexible nature of support work and are comfortable with being available in person and onsite as needed 
  • Are able to prioritize business needs and make trade-offs across all stakeholders accordingly
  • Relentlessly achieve inbox zero daily 
  • Have an incredible attention to detail and commit to flawless execution on tasks
  • Ability to navigate, digest, and make decisions amidst ambiguity
  • Are technologically savvy with the ability to quickly adapt to new applications and tools
  • Are a self-starter who can determine priorities and make trade offs when needs change
  • Have discretion and sensitivity towards confidential information
  • Are proactive and motivated to iterate on current processes and build efficient systems
  • Have professional polish in both internal and external interactions and the ability to exhibit grace and composure under pressure
  • Are committed to collaboration and teamwork—you’re a believer in “it’s what we do and how we work”

#LI-AA1

 

About us

Asana helps teams orchestrate their work, from small projects to strategic initiatives. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named a Top 10 Best Workplace for 5 years in a row, is Fortune's #1 Best Workplace in the Bay Area, and one of Glassdoor’s and Inc.’s Best Places to Work. After spending more than a year physically distanced, Team Asana is safely and mindfully returning to in-person collaboration, incorporating flexibility that adds hybrid elements to our office-centric culture. With 11+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world and a culture where everyone feels that they belong.

 

We believe in supporting people to do their best work and thrive, and building a diverse, equitable, and inclusive company is core to our mission. Our goal is to ensure that Asana upholds an inclusive environment where all people feel that they are equally respected and valued, whether they are applying for an open position or working at the company. We welcome applicants of any educational background, gender identity and expression, sexual orientation, religion, ethnicity, age, citizenship, socioeconomic status, disability, and veteran status.

Want some tips on how to get an interview at Asana?

What is Asana looking for?
If this role looks interesting to you, a great first step is to understand what excites you about the team, product or mission. Take your time thinking about this and then tell the team! Get in touch and communicate that passion.
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How to land an interview at Administrative Business Partner?
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