Mongodb

Executive Assistant

Save to Kiter
What Mongodb is looking for in applicants

The database market is massive (the IDC estimates it to be $119B+ by 2025!) and MongoDB is at the head of its disruption. The MongoDB community is transforming industries and empowering developers to build amazing apps that people use every day. We are the leading modern data platform and the first database provider to IPO in over 20 years. Join our team and be at the forefront of innovation and creativity. 

MongoDB is seeking an Executive Assistant for the Product & Engineering Department based out of our New York office. This position is ideal for a dynamic, intelligent, highly organized individual who takes ownership over the details and loves to get things done.

In this role you will be supporting 3-4 Senior Leaders. As a thought partner, your day will not only consist of managing and prioritizing a steady stream of requests, meetings and trips, but also anticipating how your Executives will want these priorities to be handled. To succeed, you’ll have to balance the needs and requirements of multiple parties and be ready to pitch-in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage up. You are a proactive thinker and planner who always stays at least 10 steps ahead.

Responsibilities

  • Manage multiple requests and priorities – staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate ever-changing needs
  • Manage the Execs’ calendars meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events
  • Manage all travel and expenses, ready to handle complicated international itineraries and last-minute changes
  • Plan and manage team events and offsite meetings, including ushering contracts through the procurement process (both virtual during COVID and in-person once we return to the office)
  • Create and review correspondence, spreadsheets, slide decks and meeting agendas
  • Track action items and key issues to closure with a high degree of integrity and accountability
  • Keep tabs on team morale & track feedback - constantly looking for ways to improve communication, team camaraderie, etc.
  • Work with a diverse range of individuals at all levels in the organization
  • Assist with special assignments/projects, as needed

Requirements

  • 4+ years experience supporting multiple executives, or other relevant experience working directly with executives
  • Bachelor's Degree or equivalent work experience
  • Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
  • Significant experience booking both domestic and international travel
  • Highly organized and detail-oriented
  • Strong verbal and written communication skills
  • Self-starter who can work well on a team but is also confident handling projects independently
  • Creative, flexible and innovative team player
  • Able to handle highly sensitive and confidential material
  • Take feedback well, but also able to work autonomously with little direction and make decisions as needed
  • Open to working the flexible hours demanded by this position

We are remote optional through January 10, 2022 afterwards this role will be in-office in our New York City office long-term.

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB, and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Want some tips on how to get an interview at Mongodb?

What is Mongodb looking for?
If this role looks interesting to you, a great first step is to understand what excites you about the team, product or mission. Take your time thinking about this and then tell the team! Get in touch and communicate that passion.
What are interviews for Executive Assistant like?
Interview processes vary by company, role and team. The best plan is to see what others have experienced and then plan accordingly.
How to land an interview at Executive Assistant?
A great first step is organizing your path to an offer. Check out Kiter for tools to get started!